Exhibitor Resources

The Exhibitor Resource Center is designed to assist you in all phases of planning for your exhibiting experience at the NPF. All information from marketing and hotel accommodations to the onsite contractor services can be found in this section.

Bulletin 1

Bulletin 1 provides exhibitors with the general information to plan your 2016 NPF booth and event.  Download a copy of Bulletin 1 for your records.

Bulletin Final

The Final Bulletin will help exhibitors with their onsite agendas.

Exhibit Hours


Monday, March 21, 2016

9:30 am – 4:00 pm

Tuesday, March 22, 2016

9:30 am – 2:00 pm 5:00 pm – 6:30 pm (Exhibits will close from 2:00 pm – 5:00 pm and reopen from 5:00 pm – 6:30 pm for the Exhibitor Reception)

Wednesday, March 23, 2016

9:00 am – 12:00 noon

Gaylord Rules and Regulations

The Gaylord rules and regustions are provied to exhibitors for guidance in displaying their products.

List of Exhibitors

The 2016 Forum included companies that partner with the US Postal Service and companies that integrate the US Postal Services logistical advantages to supply greater and more efficient delivery options.  This platform provided an ideal forum for mailers, marketing managers, shipping services, USPS representatives and product/service suppliers to share and disseminate knowledge and information on using the mail more efficiently to improve your companies bottom line. Check back for the updated list of Exhibitors for the 2016 NPF.

View a list of the 2016 participating NPF exhibitors.

NPF Rules

Please review the NPF rules and regulations about setting your booth space prior to the Forum.

NPF Rules and Regulations

The rules and regulations are written to provide all exhibitors an equal opportunity to present their product in the most effect and professional manner.  Download a copy of the Rules & Regulations.

Important Deadlines

The important deadlines for the 2016 NPF are published to enable you to take advantage of all discounts and to make sure you meet all deadlines. Download a copy of the Important Dates Listing for your reference.

Show Hours


Saturday, May 20, 2017 – 8:00 am – 5:00 pm

Sunday, May 21, 2017 – 8:00 am – 5:00 pm

(All exhibits must be set by 5:00 pm on Sunday, May 21st to facilitate cleaning of the Exhibit Hall)

Show Hours

Monday, May 22, 2017 - 9:30 am – 4:00 pm

Tuesday, May 23, 2017 - 9:30 am – 2:00 pm; 5:00 pm – 6:30 pm

(Exhibits will close from 2:00 pm – 5:00 pm and reopen from 5:00 pm – 6:30 pm for the Exhibitor Reception)

Wednesday, May 24, 2017 - 9:00 am – 12:00 pm

(Note: Attendee lunch will be held in the exhibit hall Monday and Tuesday from 12:00 pm – 1:30 pm)


Wednesday, May 24, 2017 – 12:00 pm – 8:00 pm

Thursday, May 25, 2017 – 8:00 am – 5:00 pm

Non-Official Contractor

Download a copy of the exhibitor Non-Official Contractor Form if you are using an outside contractor to set your booth.

Please review the NPF rules and regulations for non-official contrators.

Exhibitor Registration

Exhibitor registration is provided for four individuals per 10'x10' booth space. This registration entitles exhibitors entry into the exhibition hall during installation, exhibition, and dismantle hours as well as all business sessions. Also, each exhibitor must have a badge to gain access to the general sessions or educational sessions.  To register your personnel, go to our website at www.npf.org and sign-in to the registration with your username and password provided via email to register your personnel.  If you have already gone online to reserve hotel reservations for your personnel, this will also register them for exhibitor badges.  Exhibitor registration should be made by February 26, 2016.  After that date go to the registration desk inside the Exhibit Hall at the 2016 NPF.

Exhibitor Housing

Exhibitor Housing is now open!

We have heard that there are unauthorized vendors trying to secure room reservations from exhibitors for 2016 NPF, but please be assured, these are not authorized hotels and may result in misinformation, non-guaranteed reservations, higher fees upon check-in and lost room deposits.

Please book your hotel stay through official NPF channels by signing in to our website at www.npf.org with the username emailed to you and selecting Manage Exhibitors.  Any changes can also be made online simply by signing back in to our web site with your username and password and going back into the Manange Exhibitors section.  If you have any trouble please contact Laurie Woodhams at This email address is being protected from spambots. You need JavaScript enabled to view it. or (703) 293-2329.


Exhibitor Manual

The Exhibitor Service Manual is available and contains rules, regulations and general information, plus various order forms for services exhibitors may need during installation and dismantle.


Exhibitor Catering Menu

Should your company require any catering for event functions please reference the 2016 Exhibitor Catering Menu for available choices.

Pre-Show Mailings

As a value-added service, exhibitors may promote their products and services to NPF attendees through pre-show mailings.
The National Postal Forum must approve all promotional pieces in advance. Promotional items must tie in the company's participation and products being displayed at the National Postal Forum. Promotional mailings may be scheduled to drop as early as March 4, 2016.
Exhibitors may mail to Mailing Industry Attendees, USPS and/or Exhibitors. The charge to mail to the pre-event mailing list is a flat fee of $500 to the NPF. Please contact Mary Guthrie, 703-
293-2313 or This email address is being protected from spambots. You need JavaScript enabled to view it., with inquiries and for quotes for printing and processing.

New Product Listing

New Product listings give exhibitors an opportunity to showcase their new products in the Program/Exhibit Hall Guide. New Product information can also be distributed in a press release prior to the Forum.  Download a copy of the New Product Form and submit it to NPF by the deadline to take advantage of this opportunity.

Meeting Room Requests

Hospitality Suites are available and may be reserved through Judy Clear at the NPF Headquarters at (703) 293-2317.

Note: Hospitality functions are not permitted during National Postal Forum Educational Sessions.

The National Postal Forum monitors closely the requests from companies for hospitality suites in an effort to encourage exhibitors to use the suites during non-official function hours, and to discourage non-exhibiting companies from utilizing a hospitality suite for business purposes and product demonstrations.
If you need a meeting room for special meetings please complete the Meeting Space Request Form and send the completed form to NPF at This email address is being protected from spambots. You need JavaScript enabled to view it.. There may be an additional fee for meeting space. Download a copy of the Meeting Space Request Form here.

NPF Logos

Promote your participation at the NPF by utilizing the NPF logo.

Download NPF logos to publish on your website and marketing pieces.


Enhance Your Exhibiting Experience

To maximize your exhibiting experience, take advantage of advertising and sponsorship opportunities.